Explain the purpose of each of the following informational reports.
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Explain the purpose of each of the following informational reports. (L.O. 4) a. Trip or conference report b. Progress report c. Minutes of meetings d. Summary |
a
Verified Answer
The purpose of a trip or conference report is:
To document the events that the employee attended and what the employee learned.
To inform the management about business trends, procedures, legal requirements, or other information that would affect the operations and products of the business.
To provide documentation to show that the money was well spent in funding the travel.
b
Explanation
A progress or interim report is an important document that helps to figure out how accurately the plan is working, i.e., whether the set timeline has been achieved so far, the tasks are turning out as expected, any further requirements, etc. A progress report could be internal or external based on the purpose and context, i.e., whether it is meant for the clients or the management.
Verified Answer
Progress reports serve the following purposes:
To get an update on the current status of a project, the progress report can be referred.
External progress report helps the customers with the progress of the projects, whereas, an internal report updates the management about the status of the project.
c
Verified Answer
The purpose of minutes of meetings is :
To summarize the proceedings of meetings.
Businesses post team meeting minutes on intranet sites soon after the meeting.
The minutes are accessed by those who attended the meeting as well as those who missed the meeting.
d
Explanation
A summary report is a short report written for a variety of purposes. A summary report could be used to make suggestions and recommendations, brief details about a particular event, emphasis the need to take a specific course of action, etc.
Tips for writing a summary report:
Be concise.
Use bullet points for better understanding.
Use a proper presentation.
Include only the key points.
Include tables and graphs.
Verified Answer
A summary report is used to provide data collected from various sources such as books, websites, or other reports. As it contains all the necessary data, time spent on searching different information is avoided. One can understand a particular problem or any information by reading the summary report, as it contains all the important points.
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